Constitution of WSU ACM-IEEECS Student Chapter

NAME AND PURPOSE

• Section 1. This organization shall be known as the Wright State University Student Chapter of the Institute of Electrical and Electronics Engineers Computer Society and/or the Association for Computing Machinery (IEEE Computer Society | IEEE-CS | IEEECS | ACM | any combination thereof). This organization will be referred to as the Chapter in this document.
• Section 2. Purpose/Mission Statement: The primary goal of the Wright State University Student Chapter is to give its members the tools they need to stay current with computing technologies, while growing personally as well as professionally. The Chapter will plan and perform activities in accordance with this goal. The Chapter will encourage its members to expand their knowledge of computer technology, and aid its members in doing so in any way reasonably possible. The Chapter will organize activities involving current subjects relevant to its members, the Wright State University College of Engineering and Computer Science (CECS), the computer industry, and the Greater Dayton area. The Chapter will strive to be a recognized pace setter among CECS student organizations by strictly abiding by all rules and regulations pertaining to CECS student organizations and by performing functions that are useful to the College. likewise, the Chapter will strive to be an outstanding and recognized Student Organization throughout Wright State University. This Mission Statement will be used as a guide when the Chapter chooses to begin on an activity.
• Section 3. The organization and operation of the Chapter shall be in accordance with the Constitution and Bylaws of the IEEE-CS and/or ACM.

MEMBERSHIP

• Section 4. Membership shall be limited to undergraduate and graduate students of Wright State University who have been registered within the last 3 academic quarters, without regard to race, sex, color, religion, ancestry, national origin, age, disability, veteran status, or sexual orientation.
• Section 5. The Chapter membership shall consist of members of the IEEE-CS members (national) and/or ACM members (national).
• Section 5.1. Voting privileges are designated to Chapter members holding a membership in the national IEEE-CS and/or ACM.
• Section 5.2. Anyone may claim membership in the Chapter without holding a membership in the national IEEE-CS and/or ACM, but such a member is void of any voting privileges.

DUES

• Section 6. The Executive Committee of the Chapter shall have the power to levy special assessments upon endorsement by a two-thirds (2/3) vote of the membership of the Chapter. The payment schedule for the aforementioned dues will be determined by the Executive Committee.
• Section 7. Nonpayment of national dues will automatically result in suspension of voting privileges in the local Chapter. Nonpayment of local dues may result in suspension of voting privileges in the local Chapter, but may not result in suspension of membership in IEEE-CS (national). Local implications may be overridden on an individual basis under special circumstances by the Executive Committee or the Faculty Advisor.

OFFICERS

• Section 8. The standing officers of the Chapter shall be Chairman, Vice-Chairman, Treasurer, and Secretary.
• Section 9. To be eligible for office, a candidate must be enrolled as a Student member of the IEEE-CS (national) and a member in good standing in the local Chapter. A member in good standing is a member who has visibly participated in the activities of the Chapter.
• Section 10. The term of office shall ordinarily be one academic year. Any officer who becomes ineligible for office or violates Chapter or University Bylaws can be removed by a Majority Vote for Removal of Office with explicit involvement of the Faculty Advisor(s).
• Section 11. Election of standing officers for the following year shall be held not later than the last meeting prior to the end of the officer's term of office. The election meeting shall be duly publicized at least one meeting prior to the election meetings; nominations for candidates must be received by the Executive Committee not later than the end of the meeting immediately prior to the election meeting. Two-thirds (2/3) of the Chapter membership must be in attendance for the election meeting. Should an insufficient number of members be present at the election meeting, the Executive Committee will declare the election suspended and will, within the following two day period, appoint an interim Chair, and will determine a desired course of action for the election. It is expected that such desired action would be either to set a date for another election meeting or to allow election voting to be conducted via electronic mail. The determination for an alternate date for an election meeting will not be constrained by the rules used to establish the original meeting date. The Executive Committee may take other appropriate action after having seriously considered the above two rectifying methods.

• Section 11.1. Duties of the Interim Chair, should one have been appointed by the actions pursuant to Section 11, include the priority to establish a proper election as soon as is possible. It is expected that aggressive and proactive communication be undertaken with the entire membership. Since the terms of the executive have expired, the Interim Chair may assume whatever duties necessary of the other positions for the continued smooth running of the Chapter. The Interim Chair may accept the assistance of members from the immediate past Executive Committee so long as this is deemed necessary to continued smooth operation of the membership.
• Section 11.2. A member holding the position of Interim Chair, should one have been appointed by the actions pursuant to Section 11, shall not be considered to have any special favor or appeal in regards to upcoming officer elections.

EXECUTIVE COMMITTEE

• Section 12. The management of the affairs of the Chapter shall be in the hands of the Executive Committee, consisting of the duly elected Chairman, Vice-chairman, Secretary, Treasurer, and the Faculty Advisor(s) of the Chapter. The Chairman of the Chapter shall be Chairman of the Executive Committee. All members of the Executive Committee have an equal vote in all matters brought to the committee.
• Section 13. The Executive Committee shall be the governing body of the Chapter and shall transact all business it deems advisable, including the appointing of non-standing officers, authorization of expenditures, etc.

DUTIES OF OFFICERS

• Section 14. The Chapter should normally consist of the following offices whose duties include but are not limited to the following:
• Section 14.1 Standing Offices
• Section 14.1.1 The Chair shall:
  1. Preside at all meetings of the Chapter.
  2. Appoint all committees, subject to the approval of the Executive Committee.
  3. Review and approve all annual reports.
  4. Review and revise as necessary the descriptions of the duties of the Chapter's officers, subject to the approval of the Executive Committee.
  5. Assist with long range plans and goals.
  6. Participate in program planning.
  7. Assume all other executive duties not otherwise delegated.
• Section 14.1.2 The Vice-Chair shall:
  1. Take over all functions of the Chairman in the his/her absence or at his/her request.
  2. Assist with long range plans and goals.
  3. Participate in program planning.
  4. Accept responsibility for non-standing offices and committees.
• Section 14.1.3 The Secretary shall:
  1. Keep a record of all activities of the Chapter.
  2. Prepare meeting reports and submit them to the Chapter's Chair, within a reasonable time after each meeting.
  3. Keep a record of members in attendance at the meetings and the minutes for each meeting.
  4. Assist with long range plans and goals.
  5. Participate in program planning.
  6. Submit any and all reports required by IEEE Headquarters within a reasonable time after each meeting.
• Section 14.1.4 The Treasurer shall:
  1. Receive all money and pay all debts of the Chapter.
  2. Keep an exact account of all receipts and expenditures.
  3. Prepare quarterly and annual Chapter Financial reports for Executive Committee review.
  4. Assist with long range plans and goals.
  5. Participate in program planning.

• Section 14.2 Non-Standing Offices
• Section 14.2.1 The program Chair shall:
  1. Coordinate Chapter programs.
  2. Provide information to chapter publicity chair.
  3. Notify Arrangements Chair of any equipment needs.
  4. Host guest speakers and introduce them to the Chapter.
  5. Prepare annual program report for Executive Committee review.
• Section 14.2.2 The publicity Chair shall:
  1. Provide public relations information to non-members.
• Section 14.2.3 The Membership Chair shall:
  1. Coordinate with the Secretary to ensure meeting attendance is taken and records are maintained.
  2. Contact meeting guests regarding membership in the Chapter and the IEEE-CS.
  3. Other responsibilities could be education, student activities awards, professional activities, and any other functions deemed necessary.
• Section 14.2.4 The Arrangements Chair shall:
  1. Make arrangements for each meeting.
  2. Coordinate with meeting place regarding logistics, and to work with the Treasurer to assure proper financial accountably.
  3. Coordinate with program Chair and publicity Chair to insure inclusion of events in meeting.
  4. Coordinate with the program Chair regarding any equipment or special needs of guests speakers.

• Section 15. A special annual report shall be prepared for submission to IEEE-CS (national) by the Executive Committee by the date required by IEEE-CS(national), and shall be forwarded by the Chapter Secretary to the IEEE Manager of Student Services, upon certification by the Facility Advisor.

COMMITTEES

• Section 18. The following Committees or their equivalent shall be appointed by the Chair, to be lead by the corresponding officer:
  Program Committee
  Publicity Committee
  Membership Committee
  Arrangements Committee
• Section 19. The Executive Committee may establish any Ad Hoc committees deemed necessary.

MEETINGS

• Section 20. The Chapter shall hold regular and special meetings at such places and times as designated by the Executive Committee, with a minimum of three meetings per quarter. Attendance is to be recorded as section 14.1.3.

AMENDMENTS

• Section 21. The Chapter is empowered to adopt or amend Bylaws which are consistent with this constitution.
• Section 22. The Constitution may be amended by submitting in the proposed amendment in writing to the Executive Committee for approval to then be voted upon by a two-thirds vote of the members of the Chapter.

Last Ratified on Thursday, November 4^th, 1999.